![]() You can create multi-layered rules that automatically forward emails, flag them for follow up, send them to junk mail, delete them, or send them to a folder to be stored or addressed at a later time. (Source: Microsoft)Įven inbox management can be automated when using Outlook for business email. Check out this list of Outlook Tasks to get a better understanding of all the ways you can use Outlook for business efficiency.Įxample of building a workflow with Power Automate. There are hundreds of ways to save time, streamline workflows, and increase productivity with Outlook’s Power Automate tools. Plus, you can send emails showing all your completed tasks every day, and even create tasks in Outlook when you get new emails in Gmail.īuild multilayered workflow automations using Outlook’s AI Builder. For example, you can automatically create new tasks for high-priority emails, and copy Salesforce tasks over to Outlook. ![]() Among these are tools that automatically create, read, sync, update, and delete tasks. Task & Workflow Automationsįor business email, Outlook has the most advanced features by far. See why it made our list of the best shared calendar apps for small businesses. For example, give a conference room its own unique email address and calendar for scheduling and sharing calendars to the team. You can even use calendars to manage meeting rooms. This makes it easy for an assistant to set up meetings and presentation times that will be convenient for all parties involved. Sales agents and busy business owners will also appreciate being able to share and delegate management of their Outlook calendars. These allow you to quickly create personalized emails with content that you send frequently, like cold call sales or lead nurturing emails. Likewise, among the advanced Outlook features you will have the ability to create templates and quick parts. Sales agents can create email signatures with different calls to action based on contact type, such as networking partner vs prospect or customer, so that it’s easy to get the recipient to take the next step. Marketers can use this feature to send a press release at specified times to the journalists and media outlets they want to approach individually.Īnother important feature is the ability to create multiple custom professional email signatures. This can be helpful when sending a set of prospecting emails to coincide with a special offer or newly published piece of content, for example. Users can schedule Outlook business emails to be sent at specific times. Plus, there are almost 50 keyboard shortcuts for users with visual impairment, blindness, and disabilities. It also connects with email tools for project management, such as Asana, email signatures via WiseStamp, Grammarly for advanced editing tools, email tracking software, and more. Lastly, Outlook integrates easily with apps like Slack, Zoom, Skype, and other team collaboration and meeting software. Personal and business email users benefit from spam and malware filtering as long as they access their email in Outlook mailboxes.īuilt-in Outlook shortcuts for users with disabilities (Source: Outlook) Microsoft Outlook also boasts a feature that automatically deactivates unsafe links containing phishing scams, viruses, or malware. Furthermore, Outlook uses Domain-based Message Authentication, Reporting, and Conformance (DMARC), an email authentication protocol that allows owners to protect their domain from unauthorized access. It promises to respect its users’ privacy by not scanning emails or attachments for advertising purposes. Microsoft prioritizes users’ security and privacy. Outlook business email is best for those who want. Who Outlook Business Email Is Best for (Top Features)Īmong the top reasons Microsoft 365’s Outlook is preferred vs other email clients and direct competitors are security, integrations, automations, and the seamlessness of the Microsoft ecosystem. Home and app-only subscriptions come with Outlook but do not include business-class email via Microsoft Exchange. Using Outlook for business email requires a Microsoft 365 business plan subscription.
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